Application and Procedure

Application and procedure  

1. Consultation

The office of Kosovo Accreditation Agency offers assistance and services to applicant institution. An important and useful stage in the run-up to applying is a series of detailed consultations. Within  the framework of preliminary discussions with the applicant, the office with attempt to clarify which preconditions an application must fulfill as regards both content and form. and will also advise on a suitable application time scale. In addition, the office is able to offer expertise in matters relating to the development and construction of the application. 

2. Project presentation

The Kosovo Accreditation Agency offers the applicant the opportunity to present their planned project at the National Quality Council (NQC) in one of the coming meeting. The purpose of this presentation is to give NQC more information about the applicant. The presentation is planned and coordinated by the Accreditation office. 

3. Application

The institution seeking accreditation must send a letter signed by its legal representative to the Accreditation Office.To assist the clarity of the application the KAA provides the following cover sheets that should be added to the written documents:  

FP Application for Accreditation of the institution.

FP Application for Institutional/ Programme (s) Reaccreditation.

FP Application for Accreditation of Academic Programmes (s).

The application must contain detailed documentation demonstrating that the legal criteria have been fulfilled. A checklist compiled by KAA can be referred to for assistance. 

The documents have to be submitted in two hard copies (double sided and with pagination) to the office of KAA. The required number of additional copies will have to be submitted after any amendment to the document has been made in consultation with the office.The six-month period within which the KAA must complete the procedure begins on the date the application arrives at the office. 

Guidelines on Drafting the SER (Institutions and study programmes).

Guidelines on Drafting the SER (Study Programmes).

4. Completing

Should it become apparent after an initial review that the application is incomplete or has formal shortcomings, the educational institution making the application will be requested  to submit additional relevant documents by a stipulated time limit. Should they not comply with this request, the National Council of Quality will reject the application. Following this rejection, the same educational institution may still make another, improved, application at any time.

 

5. Site-visit with external experts

KAA criteria for the selection of experts for site-visits are in line with European standards. 

Selection Procedure and Criteria for Selecting Experts for the Reviewing Teams.

ECA (European Consortium Principles) Principles for Selection of Experts.

The applicant institution has the right to submit a written statement on the nomination of experts to make sure that there is no bias. 

The expert team (experts, a member of the accreditation office and a member of the NCQ) will carry out a site-visit to the educational institution on the basis of the written application documents. This will usually last one day and a half.

Code of Good Practice for Site-Visits.

6. Expert report

The experts will jointly compose a written report, based on the guidelines that have been set out by KAA. 

Guidelines for Experts (Institution).

Guidelines for Experts (Academic Programmes). 

7. Statement of the institution

The report is communicated to the applicant institution by the Accreditation Office. The institution has the right to submit a written statement on the expert reports by a stipulated time limit.  

8. Accreditation Decision of the Council 

On the basis of the application documents, the site-visit, the expert reports and the statement of the institution, the Accreditation Office will prepare a decision proposal for the NCQ meeting. The Council will then make a decision on the application. This must have a minimum majority of five votes. The Council can accept, decline the application, or impose further conditions.

9. Official Notification

The decision will be communicated to the applicant institution by means of written notification. The notification will contain the following: 

- Name of the institution;

- Location of the institution;

- Wording of academic degrees and/ or titles that can be awarded by the institution;  

-The time limit set on the institution's accreditation  

10. Expenses

The educational institution making the application needs to pay the accreditations fees according to the existing legal documents as well as reimburse the expenses of the experts involved in the application procedure. This will cover travel and accommodation costs, as well an honorarium for the site-visit and the production of a report.